Funding For Graduate Students - PPF

1. This request, along with a one-page abstract of the paper and proof of acceptance, must be received in the Office of Research & Graduate Studies, Attn: Patti Steffan no later than four weeks before the date of the meeting. Awards will be processed on a routine basis, first-come/first-served until funds are exhausted. Late applications, with letter of explanation attached, will only be considered if serious extenuating circumstances made it impossible to comply with due dates.

2. The purpose must be to present a paper at a national or regional meeting of a learned or professional organization held out-of-state.

3. Individuals must be certifiable as at least half-time students at the time of travel. (See chart and attached exception guidelines.)

4. There is a limit of one $400 award per applicant during graduate studies.

5. If you are expecting to use a portion of the award for airfare, do not book it until you receive notification of your award. The notification e-mail will include detailed state regulations on how to book airfare.

6. Emergency medical insurance is covered by KU through Worldwide Assistance.

7. Forward completed signed application, proof of acceptance, and one-page abstract to Patti Steffan, Research & Graduate Studies, 2385 Irving Hill Rd., Youngberg Hall, Lawrence, KS 66045. For questions, contact Patti Steffan psteffan@ku.edu, 785-864-7243.

Please note: Funding is only available for students at the Lawrence campus. KUMC students seeking funding should contact Marcia Jones, Graduate Studies Director, at 913.588.1238 - E-mail

Awards of $400 are made for domestic or international travel expenses, pending availability of funds. Students must show receipts to claim the funds. Allocations are limited to one per applicant during graduate studies.

Normally, graduate students who receive assistance from the Graduate Student Travel Fund will be expected to be enrolled in at least half-time (or equivalent) status for the semester/summer session that travel is planned.

(See the chart below for half-time status and equivalent half-time status.)

Fall/Spring
Full-Time Status	Half-Time Status
Enrolled in 9 credit hours or 8 hours plus 30% time Teaching or Research Assistant 7 hours plus 40% TA or RA 6 hours plus 50% TA or RA	Enrolled in 6 credit hours or 5 hours plus 10% time Teaching or Research Assistant 4 hours plus 20% time TA or RA 3 hours plus 25% time TA or RA
Summer
Full-Time Status	Half-Time Status
Enrolled in 6 credit hours or 5 hours plus 25% time Teaching or Research Assistant 3 hours plus 50% time TA or RA	Enrolled in 1 credit hour

Graduate students must be presenting a paper or the disciplinary equivalent at a national or regional meeting of a learned or professional society. Applications must be completed and submitted at least 30 days in advance of expected departure. A copy of the abstract of the paper must accompany the application form. The student must also show proof that the paper has been accepted for presentation, although this may be submitted later if not available at time of application.

Awards of $400 are made for domestic or international travel expenses, pending availability of funds. Students must show receipts to claim the funds. Allocations are limited to one per applicant during graduate studies.
Normally, graduate students who receive assistance from the Graduate Student Travel Fund will be expected to be enrolled in at least half-time (or equivalent) status for the semester/summer session that travel is planned.
(See application for half-time status and equivalent half-time status.)

Exceptions may be granted to individuals who are not considered to be half-time students, using the following guidelines:

• Graduate students working on dissertations, master's theses or major research projects that have been developed into a paper for a national conference.
• Doctoral students who have already completed the required hours of post-comprehensive enrollment.

When requesting an exception to the hours-of-enrollment eligibility criterion, a graduate student must submit a brief letter endorsed by the chair or the graduate director of the department, with details on why the applicant should be granted an exception.

Requests for exceptions must be attached to the application.

Download and print the application, fill it out, get the necessary signatures and send it to:

Research & Graduate Studies
Graduate Student Travel - Attn: Patti Steffan
2385 Irving Hill Rd.
Youngberg Hall
Lawrence, KS 66045